Prevalent AI Job Role Admin Executive Education Bachelor’s Degree Role Purpose and Key Accountabilities: En...
| Prevalent AI | |
|---|---|
Job Role
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Admin Executive
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Education
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Bachelor’s Degree
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Role Purpose and Key Accountabilities:
- Ensure effective oversight of the full spectrum of office administration duties, ensure the smooth running of the office on a day-to-day basis, creating and maintaining a pleasant work environment, providing high levels of organizational effectiveness, communication, and safety.
- Ensuring smooth delivery of all business administration and Prevalent India office related office management responsibilities.
- Maintaining a pleasant, safe and secure working environment.
- Managing contract and price negotiations with office vendors, service providers and office lease.
- Partnering with HR to maintain office policies as necessary.
- Ensuring office efficiency is maintained by carrying out planning and execution of equipment procurement, facility management, layouts and office systems.
- Ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly monitored.
- Maintaining property leased by the company as office space or accommodation facilities.
- Managing relationships with vendors, service providers and builder, ensuring that all items are invoiced and paid on time.
- Participating actively in the planning and execution of company events.
- Coordinating domestic and international travel, including visa processing, flight, hotel and car rental reservations.
Skills & Experience:
- Relevant work experience in Administration and facilities management, preferably in IT industry.
- Independent, with the capacity to work on own initiative.
- Ability to meet deadlines and work in a fast-paced environment.
- Good coordination and organizing skills.
- Good communication and written skills.
- Exemplary planning and time management skills.
Knowledge:
- Good working knowledge in using MS Office (MS Excel, MS Word).
- Excellent knowledge in office management systems and procedures.
Education:
- Bachelor’s Degree in any stream
Email: HR@prevalent.ai
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